Authors

IEEE SECON 2019: Producing the final version of your paper

Final versions of accepted papers must be uploaded to EDAS for inclusion in the conference proceedings and to be submitted to IEEE Xplore®. The deadline is 5:00pm US ET, Friday, 26 April 2019.

 

IEEE/IEEE Communications Society/IEEE SECON policies

To ensure appropriate consideration of conflicts of interest during the review process, the IEEE ComSoc prohibits changes to the list of authors once a paper has been submitted for review during review, revision, or (if accepted) final publication. The author list may be changed only prior to the submission deadline.

To be published in the IEEE SECON 2019 Conference Proceedings and to be eligible for publication in IEEE Xplore®, an author of an accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented by an author of that paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions.  Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper.  For authors with multiple accepted papers, one full registration is valid for 3 (three) main conference papers.  Accepted and presented papers will be submitted to IEEE Xplore®.

Revise your Paper

Please read the reviews of your paper and follow the reviewers’ recommendations for revising it and preparing the final version. When you are done with the revision, please print out your paper and carefully proofread it. Review formatting requirements can be found at:

https://www.ieee.org/conferences_events/conferences/publishing/templates.html

 

IEEE PDF eXpress

Only papers checked by IEEE PDF eXpress for IEEE Xplore compatibility are eligible to be submitted as final versions. This step can consume substantial time, so needs to be done well before the deadline.

Before checking your PDF

• Proofread your source document thoroughly to confirm that it will require no revision.
• Ensure that your PDF complies with the conference paper template provided by IEEE. In particular, your paper should not contain any copyright notice (nor reserve space for such a notice) and it should not contain page numbers. Do not rely on the automatic check to detect all ways a paper can mismatch the template.
• Check visually that the appearance of your paper matches that of the sample paper provided here.

Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress TM site.

First-time users should do the following:

1. Select the “New Users – Click Here link.”
2. Enter the following:
   1. 46336X for the Conference ID
   2. Your e-mail address
   3. A password
3. Continue to enter information as prompted.

An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpressneed to follow the above steps but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Register to the Conference

The presenting author must register for the conference before submitting the final paper. Note that even if the presenter is a student, he/she must pay a Full Registration. One author registration is valid for three main conference papers. The paper must be presented by an author of the paper at the conference unless the TPC Chair grants permission for a substitute presenter arranged in advance of the event who is qualified both to present and answer questions (see also the no-shows and substitute presenter policy below).

For conference registration, please go to the Registration page and follow the instructions.   After completing your registration, you will receive an email with your paper upload number.  Write this number down; you will need to use it to upload your paper into EDAS.

IEEE Copyright Form

Before you upload your camera-ready paper in EDAS, you will need to submit your IEEE copyright form using the IEEE electronic copyright mechanism. To submit your copyright form digitally, please log into EDAS, click on the “My Papers” button, your paper title, the link next to “copyright form,” then “IEEE Copyright Submission.”

Submit your Paper

Your final paper must be submitted no later than 5:00pm US ET, Friday, 19 April 2019 in order to be included in the conference proceedings. The maximum number of pages is nine (9).

To submit your final paper, please log into EDAS, click on the “My Papers” button, your paper title, and then upload your paper (as returned by IEEE pdf eXpress) on the link provided. DO NOT go to Papers/Submit paper, since you will not find IEEE SECON 2019 there.

If you experience any problems during the upload process of your paper on EDAS, please contact help@edas-help.com.

Policies on no-shows and substitute presenters

Each paper must be presented by an author of the paper in person at the conference. Presentations via teleconference (e.g., Skype) or pre-recorded presentations are not permitted. Permission to have the paper presented by a substitute presenter may be granted by the TPC Chairs under extraordinary circumstances. Authors with travel contingencies should consider arranging a substitute presenter. A substitute presenter must be qualified to answer questions regarding the paper. A request of a substitute presenter must be sent to the TPC Chairs no later than 5:00pm US ET, Monday, 27 May 2019. The TPC Chairs may approve or deny the request by 5:00pm US ET Friday, 31 May 2019. A no-response by the TPC Chairs after this deadline shall be considered as denial.

A paper not presented or presented by a non-author without prior written approval by the TPC Chairs will be removed from the final conference proceedings before uploading to IEEE Xplore®. No refund will be made to authors of these papers.

Visa letters

See the IEEE SECON 2019 registration page.